approved - mayor broke tie

Precision Planning presented Low Voltage Police Station bids. Received 7 bids. Motion to table matter. Died, lacked a second. Motion to accept low bid with oportunity to negotiate changes to reduce cost. $992,948.09

Instructed to see about a price reduction. Mr. Clark asked that this report be placed on Dec. City Council meeting

no

yes

yes

yes

no

yes

no

yes

denied

approved

Lancelot Way Drainage Improvement Project
Bids:
Gary's Grading & Pipeline - $73,608
Dickerson Group - $89,870
Leach Landscaping - $96,470
Frank Sudderth & Sons - $98,890
G.S. Construction - $101,971
Site Engineering - $137,701
Southeastern Site Dev. - $139,811
Kemi Construction - $158,435
Recommendation for the second low bid from the Dickerson Group. Mr. Crow instructed City Engineer to negotiate a lower price. Motion carried unanimously.

David Gussio - Intermim City Attorney
Dennis Still - Municipal Court Judge
James Garner - Assistant Municipal Court Judge
Larry Owens - Assistant Municipal Court Judge
P.K. Martin - Mayor Pro Tem
Planning Commission: John Merrill, Leon Smith, Bill ChildersBoard of Zoning Appeals: Ronnie Allen, Eron Moore, John Pentecost
Architectural Review Board: Danny Gravitt, Gene McKay
Lawrenceville Downtown Authority: Danny Gravitt, John Heard
Lawrenceville Development Authority: Danny Gravitt, Patrick Rann
Mr. Crow motion to affirm. Seconded by Mrs. Beiser. Carried unanimously.

New Hope/Luckie Street
Water project
Funding concept has been approved; Attorney suggested that documents needed to be explained and approved by Council.
Requirements inlcuded:
1. GEFA board approval is contingent upon the applicant meeting the deadlines contained in the applicant's signed ARRA certificate of readiness. (Submission of biddable and approvable plans and specifications to EPD, opening of construction bids and issuance of a notice to proceed)
2. The City of L'ville will restrict a minimum of $132,000 in a separate bank deposit account until such time as this GEFA debt is paid in full or until GEFA elects to modify this amount or no longer requires the balance to be maintained. The bank account shall be established in a manner that
(a) names GEFA as a beneficiary
(b) prohibits the borrower from withdrawing funds without GEFA's written consent
(c) requires the bank to submit quarterly statements of activity, along with current account balance, directly to GEFA. The account shall be fully funding no later than Feb. 28, 2010, with evidence of such and compliance with terms delineated above sent to GEFA. A resolution pursuant to this requirement shall be received by GEFA prior to contract execution.
Mr. Crow made motion to approve GEFA loan documents. Seconded by Ms. Beiser. Motion carried unanimously.

Approval of Addendum to the Agreement with Precision Planning, Inc. for the construction and contract administration of the Water Treatment Facility in the amount of $6,700, a copy of which is attached hereto as Exhibit “A”.

Approval of the reinstatement of one laborer position in the water department that previously existed but was omitted during the 2008 ARC evaluation of job descriptions, per the correspondence attached hereto as Exhibit “B”.

Approval of Gary's Grading low bid of $17,105 for the Stormwater Utility's SpringRidge Drive Culvert Replacement Project, per the documentation attached hereto as Exhibit “C”.

Approval of Addendum II to the Agreement with Bertin Enterprises, Inc. for cleaning services, a copy of which is attached hereto as Exhibit “C”.

Approval of the Global Payments Terms and Conditions Agreement, specifically including n Court's indemnification of the City of Lawrenceville, to continue utilizing nCourt's services in the City's Municipal Court, all as described on the documents attached hereto as Exhibit “E”.

Mayor Millsaps stated that he did not participate in the discussion of item #1, nor does he vote on consent Agenda items.Motion to approve

Special Use Permit for auto repair/sales at 905 Grayson Highway. Planning Commission recommended approval with conditions. Planning Department recommended denial. David Mellard and Bob Clark both spoke in opposition to the Special Use Permit. Motion to deny. Seconded. Motion carried unanimously.

Second reading of the amendment to the group home ordinance, articles 6 and 7 of the Zoning Ordinance. Motion to approve. Seconded. Carried unanimously.

First reading of the Stormwater and Procurement Ordinances presented.

First reading of the amendment to the Pawn Shop ordinance. Motion to approve. Seconded. Carried unanimously.

yes

David Gussio presented the proposals for Engineering Services with Precision Planning for the LCI Project. Mayor Millsaps recused himself. Motion to table for the Feb. 17 Special Call Meeting. Seconded. Carried unanimously.

Mr. Baroni presented a CDBG Grant Resolution authorizing the Mayor and City Clerk to execute the grant documents. Motion to approve. Seconded. Motion carried unanimously.

Paul Austin presented the bid tabulation for the bidders for the Camden Square Stormwater Drainage Project. The bids: Contour Grading & Pipe, LLC $164,573.65 Zaveri Enterprises, Inc. $182,766.00 M.R.E. D. Inc. & S.C. McDonald Construction, LLC $163,820.00 G. S. Construction, Inc. $161,790.50 A. L. Grading Contractors, Inc. $192, 606.50 The Dickerson Group, Inc. $142,500.00 Kemi Construction Company, $121,825.00 Site Engineering, Inc. $155,950.00 Cline Service Corporation $258,985 Motion to approve lowest bidder. Seconded. Motion carried unanimously.

Approval of engineering service proposal for LCI Project. Mayor Millsaps recused himself since Precision Planning had submitted a proposal. Request for Proposals were received from Precision Planning, Kimley Horn and Associates, Clark Patterson Lee and Moreland Atobelli & Associates. Motion to accept Kimley Horn. Seconded. Carried unanimously

Approval of City Council Goals from the council Retreat held on Feb. 6, a copy of which is attached hereto as Exhibit "A"

Approval of one-year extension of the Transportation Disposal Service agreement between the City and RTS Landfill, Inc. No cost increase.

Approval various drainage projects recommended by the Storm Water Board, a copy of which is attached hereto as Exhibit “B”. Motion to approve. Seconded. Motion carried unanimously.

Approval of the Pawn Shop Ordinance Amendment to be consistent with the County ordinance. Motion to approve. Seconded. Carried unanimously.

Motion to table Storm Water Ordinance Amendment. And Procurement Ordinance Amendment. Motion approved unanimously.

Motion to table insurance bids. Motion carried unanimously.

Planning Director Selection
Mr. Baroni recommended Mr. Dennis Billew as
Planning Director with a beginning salary of $67,974.40 subject to a drug screen, background check and physical examination. Motion to accept. Seconded. Motion carried unanimously.

Randy Meacham, Executive Director of Gwinnett Muncipal Association, explained SDA Agreement and stipulations. County has withdrawn their approval of the stipulations. No action taken.

Mayor Millsaps presented the CBeyond proposal for a T-1 Data Line. Cost to be $2,578. a month with a savings of $1744.63 per month. This was recommended by the data processing manager and Mr. Baroni concurs. Motion to approve. Seconded. Carried unanimously.

Approval of the Audit Proposal with Robert McAlister, CPA, P.C. for the provision of auditing services to the City of Lawrenceville for the years ending August 31, 2010, 2011, 2012 in the amounts of $30,000, $31,200, and $32,400.

Approval of the amendment to the City's Personnel Policy regarding the Tuition Reimbursement Program to require submission of (i) a copy of an official receipt from school showing that his or her tuition has been paid; and (ii) a copy of his or her grade to City Hall within 60 days of completing course in order to be elibible for reimbursement. Motion to approve and seconded. Motion passed.

Second reading of Storm Water ordinance amendment. Motion to approve ordinance as presented. Motion seconded Carried unanimously.

Motion to table the second reading of the Procurement Ordinance amendment. This Ordinance included increased spending limits for various City department heads. Mr. Baroni had not compared this ordinance with other cities. Motion seconded. Motion carried unanimously.

yes

yes

yes

yes

yes

yes

yes

yes

First reading of a rezoning request from Lloyd and Consuelo Shanks for their property located in the 500 block of Buford Highway. Rezoned from BG to LM.

Matt Benson presented the bids for the Ezzard Road Water Treatment Plant. Sol Construction LLC Total Bid $124,235 Alternate “A” Bid $153,735. J. C. McDaniel construction Total Bid: $130,400 Alternate “A” Bid $150,400 Allsouth Constuctors, Inc. Total Bid: $145,125.25 Alternate “A” Bid $176,789.25 Lakeshore Engineering, Inc. Total Bid: $154,000 Alternate “A” Bid: $164,895 Lanier Contracting Company Total Bid: $158,184. Alternate “A” Bid: $171,090 Willow Construction, Inc. Total Bid: $189,700 Alternate “A” Bid: $189,550 Reynolds, Inc. Total Bid: $222,550 Alternate “A” Bid: $251,950 Mr. Benson requested that the City take the low bid. Mr. Martin made a motion to table this matter until the next meeting. Motion seconded. Motion carried unanimously.

2010 Annual Resurfacing Bids
Strickland and Sons: $1,739,993.08
Allied Paving Contractors $1,910,327.75
Gary's Grading & Pipline $1,927,176.75
E.R.Snell Contractor, Inc. $2,086,674.75
C.W. Matthews Contracting,$2,206,880.95
Sunbelt Asphalt $2,358,041.
Stewart Brothers, Inc.$2,361,747.33
Recommended council approve low bid from Strickland and Sons. Motion to approve. Seconded. Motion carried unanimously.

Mr. Steadman presented a request to create a new staff position in the street department. The position would supervise a prison crew and eliminate the three seasonal positions already allocated. Pay grade would start at $11.21 per hour. Motion to approve. Seconded. Motion carried unanimously.

Presentation of the beautification project conducted by the City and Georgia Gwinnett College students and staff. Beautification of Louise Cooper Park and certain areas of the depot. Project slated for April 24. Marie Beiser is helping.

Approval of extension of the Cooperative Water Program between the City of Lawrenceville and USGS for fiscal year 2011, whereby the City of Lawrenceville agrees to contribute $117,660 all as more particularly described in Exhibit A attached hereto.

Approval of the addition of 2 lineman positions and the deletion of two groundsman positions to the Lawrenceville Electric Department.

Approval of low bid of $36. per hour by Southern Cross Corporation for conducting a Flame Pack Ionization survey over one-fifth of the natural gas lines within the City of Lawrenceville as required by DOT 192. A copy of the Southern Cross Corporation Bid is attached hereto as Exhibit B.

Approval of and authorization for the sale of certain surplus automobiles by the Lawrenceville Police Dept. through general public auction; and approval of and authorization for the sale of certain surplus motocycles by the LPD through sealed bids. A list of automobiles and motorcycles to be sold as surplus is attached hereto as Exhibit C.

Approval of the expenditure of 44,500 for a traffic study to be performed by Kimley-Horn and Associates, Inc. to support the City of Lawrenceville LCI project all as more particularly described in Exhibit D. Attached.

Approval of the amendment to the City of Lawrenceville Utility Service General Policy to memorialize the City's longstanding policy of refusing to accept postdated checks and reserving to the City the ability to place an account on cash or certified fund payment basis only based on past history. A copy of the Resolution to Amend the City of Lawrenceville Utility Service general Policy is attached hereto as Exhibit E.

Mr. Lloyd Shanks presented rezoning request for property in the 500 block of Buford Highway . Rezone request for 509 and 505 Buford Drive from BG to LM. There was no opposition. Both Pand Z and staff approved.

Bids for Water Treatment Facility and Water Department
Reynolds, Inc. was the low bid of $4,978,755. Motion carried

RFP presented.
Downtown Management Services $150,000
Analytica $54,600
Lawrenceville EcD Alliance $250,000
BBP and Associates. LLC $152,000
Motion to use Analytica. Tie vote. Mayor broke tie.

Bids for Windsor Farms Detention Pond Project
Contour Grading-$40,376
Dickerson Group -$77,440
Site Engineering- $79,200
G. S. Construction- $82,800
Mr. Martin made a motion to approve low bid subject to approval of City Engineer after discussion with the contractor.

Bids
Contour Grading and Pipelines---$77,502.76
Steele and Associates--$91,974.
CMC, Inc. $115,491.50
Dickerson Group-$144,500
G. S. Construction- $149.799
Site Engineering, Inc. $210,916.
Recommendation: Accept the low bid. Motion carried.

Mayor Millsaps stated that MEAG is in the process of refunding certain years of combined cycle bonds and is asking the City to approve the Certificate of the City of Lawrenceville, Ga. Mayor Millsaps stated that the bond refunding will save the City approximately $97,000. Motion carried.